Viking Fest Parade Application

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VIKING FEST CORPORATION

VIKING FEST PARADE POLICIES

I. GENERAL
A. There are no entry fees to the Viking Fest Parade as long as the application is post marked no later than April 16, 2008. If the entry is post marked after April 16, 2008, then it must be accompanied with a $75.00 registration fee; after May 1, 2008 requires a $125.00 registration fee. All checks for this late fee should be made out to Viking Fest Corporation. Commercial vehicles will be limited to one, with a $70.00 charge for each vehicle up to 4. (unless you’re a sponsor call for sponsor information).
B. All parade units are selected by the Corporation which reserves the right to accept, reject or cancel an entry at any time. (Entries are by invitation only and must be approved by the Corporation.).
C. Applications for each entry must be completed in full in order to be accepted as an authorized entrant. If more than one float/vehicle/marching unit/etc. per organization is to be entered, a separate sheet identifying each additional unit for that organization must accompany application - otherwise only one unit per organization is allowed. This will be strictly enforced the day of the parade.
D. If candy, flyers, etc. is to be given out it CAN’T be thrown, it must be handed along the sidelines. This is for the safety of spectators.
II. FLOATS
Float Themes should be individual and must in some way relate to the theme of Viking Fest. If the float is towed by a separate vehicle, this vehicle must also be decorated.
III. BANDS & DRILL TEAMS
Bands & Drill Teams will be judged prior to and on the parade route in one of the below categories. Band directors need to ensure that they are ready to perform in front of the judges for no longer than 3 minutes during the pre-parade judging. 1. High School 2. Junior High School 3. Other(specialty)
IV. EQUESTRIAN UNITS
All equestrian units must provide their own clean-up crews for the assembly, parade route and dispersal areas.
V. SPECIALTY UNITS
Entries other than floats, bands, drill teams and equestrian units are designated as specialty entries. They include, but are not limited to, walking groups, clowns, beauty pageant winners, novelty units, Grand Marshal, Honorary Guests, Police and Fire Units.
VI. LATE ENTRIES
All applications for entry in the Viking Fest Parade must be received by the specified deadline. Entry applications received after the deadline will be placed on a waiting list, but consideration will still be based on entertainment value and quality.
VII. RULES AND REGULATIONS
Rules and regulations are established for each entry division. These will be sent upon acceptance into the parade. Along with directions and parade placement. Disregard of these rules at any time before or during the parade may, at the discretion of the Corporation and parade officials, result in elimination of that entry. Future invites may be jeopardized.
Once you have received and reviewed the rules and regulations, a written letter of request to the Corporation must be made for any variations requested. Consideration to your request will be given, but not guaranteed. It is the responsibility of each unit to ensure that they are fully aware of all policies, rules and regulations of the parade. Ignorance is not a justifiable excuse.
VIII. INSURANCE
If your unit carries liability, bodily injury, property damage insurance, the following must be named as additional insured, for the duration of the parade only, at no cost to Viking Fest Corporation: 1. Viking Fest Corporation 2. City of Poulsbo.

PRELIMINARY APPLICATION/INVITATION TO PARTICIPATE.
SUBMIT DEADLINE: April 16, 2008.

Name of Entry:

Float Theme:

Person in Charge of Entry:

Address:

Telephone:

Work:	Cell:
Home:	Fax:

E-Mail:

PLEASE ENTER THE NUMBER OF PARTICIPANTS NEXT TO THE TYPE OF UNIT YOU ARE REQUESTING TO ENTER BELOW

Marching Bands:

High School: JR. High:

Drill Teams:

High School: JR. High: Community (Specialty Drill):

Equestrian Entry:

Scout Troop:

Royalty:

Do you wish to be judged?

Yes No

MC ANNOUNCER INFORMATION:

Organization Name:

Location:

If business how many
years in business:

What does your
Company do:

Promos or Specials to offer:

Website:

Community Involvement:

Awards received:

About your group:

Comments on this years theme - “40 Years of Heritage”:

What else do you want us to know about your group:

NOTE: YOUR ORGANIZATION MUST CARRY LIABILITY INSURANCE (BODILY INJURY AND PROPERTY DAMAGE)WITH A LIMIT OF ONE MILLION DOLLARS - YOU MUST HAVE VIKING FEST CORPORATION AND CITY OF POULSBO ADDED AS ADDITIONAL INSURED - AT NO COST TO EITHER. HOLD HARMLESS AGREEMENT: (Must be signed by the person in charge)
I/We assume all risk of bodily injury, property damage, and personal injury that I/We may incur in participating in the Viking Fest, May 17, 2008 parade in Poulsbo, Washington. I/We for myself/ourselves, my child/our children, my/our heirs, executors, and administrators do hereby, forever waive and release any and all claims against and agree to hold harmless; the VIKING FEST Parade, VIKING FEST CORPORATION, the City of Poulsbo, and all their respective officers, employees, agents, representatives, successors, or assigns of any kind from any and all claims which may be made for any cause whatsoever arising as a result of or in connection with the participation of me/our and my/our child/children in the herein mentioned event.

Your Name:

Address:

City, State, Zip Code:

Phone #:

BY SUBMITTING THIS AGREEMENT I/WE ACKNOWLEDGE THAT I/WE HAVE READ, FULLY UNDERSTAND, AND AGREE TO ALL OF THE TERMS STATED AND THAT I/WE ARE AUTHORIZED TO DO SO. IT IS FURTHER AGREED THAT THIS HOLD HARMLESS AGREEMENT COVERS ALL PARTICIPANTS IN MY/OUR UNIT, AND THAT INDIVIDUAL AGREEMENTS ARE NOT NECESSARY. I/WE UNDERSTAND THAT SUBMITTING ONLINE IS SOLELY FOR THE URPOSE OF PLACEMENT, TIMING AND CONVENIENCE, WE FURTHER AGREE TO PRINT AND MAIL IN A HARD COPY WITH SIGNATURE/S WITHIN 3 DAYS.