Business Name: {field:business_name_1705538451534}

Contact Person: {field:name_of_contact_person_1705538490758}

Address: {field:address_1705538472168}

City: {field:city_1705538475706} Zip: {field:zip_1705538477244}

Email: {field:email_1705538479883} Phone: {field:phone_1705538481457}

Washington State UBI #: {field:washington_state_ubi_1705605702711}

ALL VENDORS - must send a complete list of products to be sold with application, no exceptions to this rule. This list will be retained by Viking Fest if vendor is accepted. Please use the space below.

Type of product, food or service you will have at your booth/space: {field:type_of_product_food_or_service_you_will_have_at_your_booth_space_1705538619795}

Food or Retail: {field:please_indicate_if_you_are_food_or_retail_1705538654973}

Type of Space: {field:please_select_the_type_of_space_you_would_like_1705538698984}

Contract will not be accepted without payment, please submit payment via check. If your application is not excepted, the check will be returned to you.

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Electrical Requirements

Power to each booth is 110v 15 amp AC. If you require more power, there is a nominal charge of $100.00 for each additional 15 amps. If you require 60 amp power or 220, you must supply the correct gauge wiring and there will be a nominal charge of $125.00 to hook up. Please mark below, the amount needed, if you require additional power, and include the appropriate amount with your application.

Additional: {field:additional_please_select_one_1705538879889}

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All returning vendor applications must be received by March 04, 2024. All other vendors applications due by March 15, 2024. Late charge of $150.00 after this date. ABSOLUTELY NO REFUNDS for cancellations of space after April 15, 2024 for any application.

It is agreed: Subject to the terms and conditions on the addendum to this contract, which are incorporated in and form a part of this contract, and upon acceptance of this contract by “Viking Fest Corp.”, we the undersigned, hereinafter referred to as “Vendor”, agree to rent from you the above indicated space(s) for our participation in the 2024 “Viking Fest” to run May 17, 2024 - May 19, 2024 at Anderson Parkway, Poulsbo, Washington.

By typing my name in the space available below I agree to the terms and conditions of this contract.

Signature: {field:signature_1705539075981}

Please Make Check To: Viking Fest Corp.

Mail check to:
Viking Fest Corporation
P.O. Box 1125
Poulsbo, Washington 98370
Vendor Chair: Kathi Foresee, kathi4c@aol.com

{field:amount_of_check_payment_to_be_submitted_1705539192832}

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Addendum to Vendor Contract

EACH VENDOR WILL BE REQUIRED TO HAVE A TRASH CONTAINER LINED WITH PLASTIC IN FRONT OF THEIR EXHIBIT.

WATER IS NOT AVAILABLE AT EACH SPACE, HOWEVER, HOSE BIBS ARE AVAILABLE IN THE PARK AREA FOR WATER. VENDORS MUST HAVE THEIR OWN WATER CONTAINERS.

NO WASTE WATER COLLECTION SERVICES ARE AVAILABLE, EACH VENDOR REQUIRING SUCH WILL BE RESPONSIBLE TO PROVIDE THEIR OWN. ABSOLUTELY NO DUMPING OF WASTE WATER IS ALLOWED DOWN THE STORM DRAINS, VIOLATORS WILL BE REPORTED TO THE CITY.

SUPPLIES MAY ONLY BE BROUGHT TO THE BOOTHS PRIOR TO SHOW OPENING EACH DAY. PARKING IS VERY RESTRICTED IN THE AREA AND YOU WILL ONLY BE ALLOWED TO STOP, UN-LOAD AND THEN DEPART.

EACH BOOTH IS REQUIRED TO HAVE A FIRE EXTINGUISHER (2A10BC MINIMUM) LOCATED IN A READILY ACCESSIBLE AREA FOR IMMEDIATE USE.

ALL EXHIBITS MUST COMPLY WITH CITY ORDINANCES, REGULATIONS, FIRE MARSHALL, AND/OR AREA HEALTH DEPARTMENT INSTRUCTION. FOR ANY INFORMATION CONTACT THE APPLICABLE OFFICE.

Terms and Conditions *

VENDOR HOURS

Management shall determine and publish the exhibit hours the festival will be open to the public during each day of the show. Vendors will be admitted to the show area at the specified times. There is absolutely no sleeping allowed in the booths or in the Anderson Parkway area overnight.

Booth Setup:
Thur. May 16th 6:30pm to 10:00pm
Fri. May 17th 7:00am to 10:30am

Open Hours:
Fri. May 17th 11:00am to 10:00pm
Sat. May 18th 10:00am to 10:00pm
Sun. May 19th 10:00am to 6:00pm

Booth Takedown:
Sun. May 219th 6:15pm to 10:00pm

PARTICIPATING ORGANIZATIONS

Any Non-Profit organization in Kitsap County has priority (if accepted) to obtaining a booth over other non-profit’s from other counties and commercial concerns/individuals operating for profit. The area where booths are located will accommodate approximately 60 booths. All applicants are pre-juried to determine suitability.

DISPLAYS

No signs, partitions, apparatus, shelving, etc. may extend more than 8 feet above the floor along the rear of an exhibit. The aisles and passageways remain under the control of the management, and no signs, decorations, banners, advertising matter or exhibits will be permitted in those areas except with written permission and as approved by Viking Fest Corp. This is a Norwegian festival and all decorations/costumes must be of Norwegian or Scandinavian origin. Decorations/costumes are still voluntary in nature, but may become mandatory in the future. Every effort should be made to decorate to uphold the theme of the festival.

BOOTH

All vendors and their personnel must remain within the confines of their own spaces and no vendor will be permitted to erect signs or display products obstructing the view, occasion, injury, or disadvantageously affect the display of other exhibitors. All demonstrations and distribution of circular and promotional material must be confined to the limit’s of the vendors booth. Exhibits which include the operation of musical equipment, radios, sound motion picture equipment, public address systems or any noise making machines must be operated so that the noise resulting from there will not annoy or disturb adjacent exhibitors and their patrons, and must be approved by the management.

Vendors are required to have their exhibit, the area in front of and behind neat and orderly at all times.

Only vendors who have made proper application to Viking Fest Corp. will be allowed in the show area. Absolutely no space may be given to another vendor without acceptance by Viking Fest Inc.

Viking Fest Corp. is assigned certain areas only within the City Limits where control resides with management as to who may operate/sell and what may be operated or sold within those areas. All other areas are under the direct control of the city and other vendors and/or business’s do set up and conduct business during this festival. This has not been a major problem in the past as the festival is only held in our controlled areas.

RESTRICTIONS

No written materials other than Viking Fest activity bulletins are permitted in the booths without prior approval from Viking Fest Corp. Material desired to be handed out, must be submitted with vendor contract for approval.

The management reserves the right to restrict or remove exhibits, without refund, that have been falsely entered, or are deemed by the management unsuitable or objectionable. This restriction applies to, but is not limited to, noise, PA systems, persons, animals, birds, things, conduct, printed matter or anything of a character that might be objectionable to the show, or the management. Vendor shall not engage in any raffle, chance drawing, lottery or other game of chance without written consent of Viking Fest Corp. Vendors are responsible for ensuring all persons working in booth are aware of contract requirements.

Every attempt is made by management to ensure that duplication of items by individual vendors is eliminated. Some minor exceptions are allowed and is solely at the discretion of the management. No vendor has sole rights to any particular item. It is important that you supply a complete list of all items being sold, with this contract, or that duplication is kept to a minimum. In cases where a complete list hasn’t been supplied and a disagreement between vendors arises, decision of management as to whether items may continue to be sold is final.

SECURITY

Police Officers are provided by the city from 6 am to 11 pm each day, and private security from 11pm to 6am. Viking Fest Corp., or the City of Poulsbo, are not responsible for items lost or stolen from the booth area. Each vendor is responsible for securing their own booth after show hours.

LIABILITY

The vendor is entirely responsible for their employees, space and the items, other than show provided items, contained in that space. It is highly recommended that each vendor carry their own insurance, even though the show maintains coverage as stated earlier.

ALL VENDORS ARE REQUIRED TO CARRY THEIR OWN INSURANCE AND TO ADD VIKING FEST CORP. AND THE CITY OF POULSBO AS ADDITIONAL INSURED’S FOR THE DURATION OF THE FESTIVAL. COPIES MUST BE SENT WITH YOUR APPLICATION TO VIKING FEST CORP. TO BE CONSIDERED; ONLY COMPLETE APPLICATIONS WILL BE CONSIDERED.

MISCELLANEOUS TERMS AND CONDITIONS

(1) ALL ITEMS to be sold must be listed and accompany this application/contract.

CANCELLATION OF CONTRACT

IF THIS CONTRACT IS CANCELLED BY VENDOR FOR ANY REASON (AFTER APRIL 01, 2024), OR BY MANAGEMENT BECAUSE OF EXHIBITOR’S DEFAULT OR VIOLATION OF THIS CONTRACT, MONIES PAID TO MANAGEMENT BY VENDOR SHALL BE RETAINED.

RIGHTS OF MANAGEMENT IN EVENT EXHIBITION IS NOT HELD

Management shall not be liable for any damages or expenses incurred by vendor in the event the show is delayed, interrupted or not held as scheduled; and, if for any reason beyond the control of the management, the show is not held, management may retain so much of the amount paid by vendors as is necessary to defray expenses already incurred by the management.

INDEMNIFICATION

Vendors shall indemnify and hold harmless the Management of Viking Fest Corp. and the City of Poulsbo from and against any and all claims, damages, losses, or injury to person, and expenses including attorney’s fees arising out or resulting from the activities of the vendor, or the officers, contractors, licensees, agents, servants, employees, guests, or the visitors, or vendors

ATTORNEYS FEES

If a civil action arises between the parties out of this contract or to enforce any of its provisions, the losing party shall pay the attorney’s fees of the prevailing party as trial court may adjudge reasonable and if an appeal is taken from any judgment of trial court, the losing party shall pay the amount of the appellate court shall adjudge reasonable as the prevailing party’s attorney’s fees on appeal.

LICENSES

Viking Fest Corp. holds the master business license from the City of Poulsbo for all vendors operating in their designated area.

ANY AND ALL COUNTY, STATE, OR FEDERAL LICENSES, INSPECTIONS, OR PERMITS REQUIRED BY LAW OF ANY EXHIBITION IN THE INSTALLATION OR OPERATION OF THEIR DISPLAY SHALL BE OBTAINED BY THE VENDOR AT THEIR OWN EXPENSE, PRIOR TO THE OPENING OF THE SHOW. ALL VENDORS ARE RESPONSIBLE TO COLLECT AND REPORT APPROPRIATE SALES TAX TO THE CITY OF POULSBO AND/OR THE STATE OF WASHINGTON.

COMPLETE CONTRACT

I agree to this contract contained here on this page in full (https://vikingfest.org/arts-crafts-vendor-application) and all the terms and conditions agreed on by the parties hereto, and no other agreements, oral or otherwise, regarding the subject matter of this contract, shall be deemed to exist or to bind any of the parties hereto.

Filling your name in below serves as your signature and agreement to all the terms and conditions set forth in this form. A copy will be sent to your email for your records.

Signature: {field:terms_and_conditions_1715724984659}

Arts & Crafts Vendor Application